Copies and Photographs


The University of North Georgia Special Collections and Archives will consider requests for reproductions of specific items from its collections subject to limitations imposed by U.S. Copyright Law, donor restrictions, curatorial approval, conservation and security concerns, and available resources, as stipulated in the following policy.

  1. The Copyright Act of 1976 (PL 94-553) provides statutory protection for all writings from the dates of their creation, whether or not they are formally copyrighted. Generally, the term of copyright is the life of the author plus 70 years. It is the responsibility of the researcher to obtain permission for the publication and commercial use of material not clearly in the public domain as penalties for violation of this statute are severe.
  2. Reproductions of published material without the permission of the copyright holder are restricted by federal law to excerpts (not the whole) of books, articles, essays, etc., and to scholarly, noncommercial use only.
  3. Written permission must be obtained from the owners of the copy/literary rights and from the University of North Georgia for any publication or commercial use of reproductions. The permission granted by the University of North Georgia Special Collections and Archives to use reproductions of material held in the collection does not constitute and may not be substituted for permission from the owner of the copy/literary rights, which it is the direct responsibility of the user to obtain.
  4. Deposit of reproductions in another repository is prohibited.
  5. Reproductions of extremely aged and fragile material will not be permitted. Reproductions will not be made from books, newspapers, and serials that can be found elsewhere in the library or from an online source.
  6. A One-time Use Permission Form and fee will be issued for the commercial use of a reproduction for a single, specified project. Further use of a reproduction for another project/purpose requires a new application for permission and payment of additional fees. A printed notice or complimentary copy of the exhibition, publication, film/television media in which the reproduction(s) will appear must be sent to Special Collections and Archives.

When requesting copies please note that:

  1. The researcher must complete and submit a photocopy request form. The link to the electronic version of the form is below. A paper copy of the form can also be requested at the time of your appointment. The form must include information about the items you wish to have copied.
  2. PLEASE DO NOT REMOVE ORIGINAL MATERIAL FROM FOLDERS. Use paper markers (provided by staff) to tag the selected items. Use one marker per item. Identify the item and indicate collection name, box/folder numbers and number of pages on the Reproductions Request and Agreement Form and place the marker in front of the item so that the marker is visible when the folder is replaced in the box. Folders and contents should not be left standing upright in the box. Box covers/lids should be replaced securely on all boxes. Be sure to indicate to staff which boxes contain reproduction orders and which boxes can be reshelved.
  3. Page limitations on Special Collections and Archives materials will be determined for each order by the staff.

Photography in Special Collections & Archives

On-site researchers may request permission from the Special Collections and Archives to make a limited number of their own photographs using personal cameras or devices. Number of original pages permitted for reproduction will depend on the physical condition of the items and any additional restrictions imposed by the Special Collections and Digital Initiatives Librarian. Each image must show the Special Collections and Archives target, which will be provided by staff or can be printed from the document below. Further setup instructions may be issued by Special Collections staff. All flash and sound features on equipment must be deactivated.

If you are taking photographs of the items, please submit a completed copy of the Digital Photograph Agreement and include a list of items photographed (either by uploading a separate document, or using the provided space in the form).