Appendix 4: SPSC Charge from Dr. Bonita Jacobs

1 October 2013

Memorandum For:

University of North Georgia Strategic Planning Steering Committee
Dr. J.B Sharma, Chair
Dr. Andy Leavitt, Co-Chair

Subject: Strategic Planning Process and Deliverables

1. GENERAL. With guidance and support from the Provost, you will conduct strategic planning in support of the University of North Georgia. This planning effort will be based around a Strategic Planning Steering Committee which you will convene and co-chair. Your major tasks will be to form the steering committee, fully develop the planning process and plan format, establish a timeline for deliverables, and develop the base strategic plan from which subsequent implementation directives and operational plans will be derived.

2. Committee Structure and Composition. It is recommended that you form a Strategic Planning Steering Committee and subsequent Theme Subcommittees to accomplish your work. In addition, it is expected that focus groups, town halls, or other mechanisms to support inclusion will be used to gather input. Staff support also will be provided for key tasks.

a. Strategic Planning Steering Committee. The composition of the steering committee will be developed in coordination with the Provost. This committee will provide oversight of strategic plan development and initial synthesis of major strategic themes. Committee composition is at the discretion of the chairs; however, the main committee should consist of a cross-representation of faculty that covers all colleges, campuses, and degree levels.

b. Theme Subcommittees. The full strategic planning steering committee will develop the initial strategic themes for the university and establish subcommittees for more detailed development of each strategic theme.

c. Mechanisms for inclusion. The committee should identify strategies to ensure broad-based inclusion, such as constituent sounding boards, town hall meetings, or other mechanisms in theme development.

d. Staff Support. Staff from Executive Affairs, Institutional Effectiveness, University Relations, and the University Press of North Georgia will assist the committee as requested.

3. Plan Format and Major Components. The basic plan format will consist of a general SWOT analysis, the mission statement, vision, values and major strategic themes for the university with the development of major goals and objectives required to achieve success in each theme area. A major intent of the strategic plan is to achieve solidarity across the institution for the way ahead along with a common understanding of the institution’s plan for achieving the vision.

4. Strategic Plan Development Process and Timeline. The steering committee should read several documents in preparation for their work, including the USG Strategic Plan and the Summary Report of the findings from the environmental scan, focus groups, and review of resource documents. Committee members are encouraged to reference the original source documents as well, as needed to guide their work.

The steering committee will develop a timeline for plan development. This timeline should include periodic updates to Cabinet and the Executive Council. This timeline should be “backward planned” to accommodate completion of a final document can be produced for dissemination by 30 April 2014.

5. Implementation. Preparation for implementation will follow development of the strategic plan with some actions developed concurrently. This includes the development of an implementation matrix to track leadership/responsibility for plan components, selected performance measures, and fiscal impacts on operating budgets. It is anticipated that an ongoing, smaller, more focused steering committee will remain in place to track the implementation and progress toward achievement of the goals and objectives set forth in the plan. It is anticipated that at that time, the steering committee’s work will be closely aligned with Executive Affairs and Institutional Effectiveness who have collaborative staff responsibility for strategic plan implementation, assessment, and review.

3. Coordinating Instructions. The planning process will occasionally require participants to travel for a variety of purposes. Travel for committee, team, and constituent group meetings will be resourced through Academic Affairs. The committee should consider use of technology and carpooling to minimize travel expense whenever possible.

4. Point of Contact. Point of contact for this memorandum is Dr. Patricia Donat, Provost and Senior Vice President for Academic Affairs, University of North Georgia. Phone 706.864.1602. Email patricia.donat@ung.edu .

Bonita Jacobs, PhD
President
University of North Georgia